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To import and export XML data in Excel, an XML Map that associates XML elements with data in cells to get the results you lot desire will be useful. To create i, y'all need to have an XML schema file (.xsd) and an XML data file (.xml). After creating the XML Map, y'all tin map XML elements the way you want.

• Locate or create XML schema and XML data files

• Use sample XML schema and XML information files

• Create an XML Map

• Map XML elements

Locate or create XML schema and XML data files

If another database or application created an XML schema or XML data file, you might already have them available. For example, you lot might have a line-of-concern application that exports data into these XML file formats, a commercial spider web site or spider web service that supplies these XML files, or a custom application developed past your Information technology department that automatically creates these XML files.

If you don't have the necessary XML files, y'all tin can create them by saving the data you want to use equally a text file. You can then use both Admission and Excel to catechumen that text file to the XML files y'all need. Here's how:

Admission

1. Import the text file y'all want to convert and link it to a new table.

   1. Click File > Open.

   2. In the Open dialog box, select and open the database in which y'all want to create a new table.

   3. Click External Data > Text File, and follow the instructions for each pace, making certain that you lot link the table to the text file.

      Access creates the new tabular array and displays it in the Navigation Pane.

2. Export the information from the linked table to an XML data file and an XML schema file.

   1. Click External Information > XML File (in the Export group).

   2. In the Export - XML File dialog box, specify the file name and format, and click OK.

3. Exit Access.

Excel

1. Create an XML Map based on the XML schema file you exported from Admission.

   If the Multiple Roots dialog box appears, make sure you choose dataroot and so you can create an XML table.

2. Create an XML table by mapping the dataroot element. Encounter Map XML elements for more information.

3. Import the XML file you exported from Access.

Notes:

• In that location are several types of XML schema element constructs Excel doesn't back up. The following XML schema element constructs can't be imported into Excel:

• <whatever>    This element allows you to include elements that aren't declared past the schema.

• <anyAttribute>    This chemical element allows you to include attributes that aren't declared past the schema.

• Recursive structures    A mutual example of a recursive structure is a hierarchy of employees and managers in which the aforementioned XML elements are nested several levels. Excel doesn't back up recursive structures more than 1 level deep.

• Abstruse elements    These elements are meant to be alleged in the schema, only never used equally elements. Abstract elements depend on other elements being substituted for the abstruse element.

• Substitution groups    These groups allow an chemical element to exist swapped wherever another element is referenced. An element indicates it's a fellow member of another element's exchange group through the <substitutionGroup> aspect.

• Mixed content    This content is declared by using mixed="true" on a complex type definition. Excel doesn't back up the elementary content of the complex blazon but does back up the child tags and attributes defined in that circuitous type.

Use sample XML schema and XML data files

The following sample data has bones XML elements and structures yous tin use to test XML mapping if you don't have XML files or text files to create the XML files. Here'south how you can relieve this sample data to files on your computer:

1. Select the sample text of the file y'all want to copy, and press Ctrl+C.

2. Get-go Notepad, and press Ctrl+5 to paste the sample text.

3. Printing Ctrl+S to save the file with the file name and extension of the sample data yous copied.

4. Press Ctrl+N in Notepad and echo footstep 1-3 to create a file for the second sample text.

5. Exit Notepad.

Sample XML data (Expenses.xml)

<?xml version="ane.0" encoding="UTF-8" standalone="no" ?> <Root>   <EmployeeInfo>     <Name>Jane Winston</Name>     <Date>2001-01-01</Date>     <Code>0001</Code>   </EmployeeInfo>   <ExpenseItem>     <Date>2001-01-01</Date>     <Description>Airfare</Description>     <Amount>500.34</Amount>   </ExpenseItem>   <ExpenseItem>     <Appointment>2001-01-01</Date>     <Description>Hotel</Clarification>     <Amount>200</Corporeality>   </ExpenseItem>   <ExpenseItem>     <Date>2001-01-01</Engagement>     <Clarification>Taxi Fare</Description>     <Amount>100.00</Corporeality>   </ExpenseItem>   <ExpenseItem>     <Date>2001-01-01</Engagement>     <Description>Long Distance Phone Charges</Description>     <Corporeality>57.89</Amount>   </ExpenseItem>   <ExpenseItem>     <Appointment>2001-01-01</Appointment>     <Clarification>Nutrient</Description>     <Corporeality>82.xix</Corporeality>   </ExpenseItem>   <ExpenseItem>     <Appointment>2001-01-02</Appointment>     <Description>Food</Description>     <Amount>17.89</Amount>   </ExpenseItem>   <ExpenseItem>     <Appointment>2001-01-02</Date>     <Clarification>Personal Items</Description>     <Amount>32.54</Amount>   </ExpenseItem>   <ExpenseItem>     <Date>2001-01-03</Date>     <Description>Taxi Fare</Description>     <Corporeality>75.00</Corporeality>   </ExpenseItem>   <ExpenseItem>     <Engagement>2001-01-03</Engagement>     <Description>Nutrient</Description>     <Amount>36.45</Amount>   </ExpenseItem>   <ExpenseItem>     <Date>2001-01-03</Date>     <Clarification>New Suit</Description>     <Amount>750.00</Amount>   </ExpenseItem> </Root>            

Sample XML schema (Expenses.xsd)

<?xml version="1.0" encoding="UTF-eight" standalone="no" ?> <xsd:schema xmlns:xsd="http://www.w3.org/2001/XMLSchema">   <xsd:element name="Root">     <xsd:complexType>       <xsd:sequence>         <xsd:element minOccurs="0" maxOccurs="1" name="EmployeeInfo">           <xsd:complexType>             <xsd:all>               <xsd:element minOccurs="0" maxOccurs="one" name="Proper name" />               <xsd:element minOccurs="0" maxOccurs="1" name="Date" />               <xsd:element minOccurs="0" maxOccurs="one" name="Code" />             </xsd:all>           </xsd:complexType>         </xsd:element>         <xsd:chemical element minOccurs="0" maxOccurs="unbounded" proper noun="ExpenseItem">           <xsd:complexType>             <xsd:sequence>               <xsd:element proper name="Date" blazon="xsd:date"/>               <xsd:element name="Description" blazon="xsd:cord"/>               <xsd:element name="Amount" type="xsd:decimal" />             </xsd:sequence>           </xsd:complexType>         </xsd:chemical element>       </xsd:sequence>     </xsd:complexType>   </xsd:element> </xsd:schema>            

Create an XML Map

Yous create an XML Map by calculation an XML schema to a workbook. The schema can exist copied from an XML schema file (.xsd), or Excel tin can try to infer one from an XML data file (.xml).

1. Click Developer > Source.

   

   If you don't see the Developer tab, see Show the Developer tab.

2. In the XML Source task pane, click XML Maps, and then click Add.

3. In the Wait in list, click the drive, binder, or Internet location that contains the file you want to open.

4. Click the file, and then click Open.

   • For an XML schema file, XML volition create an XML Map based on the XML schema. If the Multiple Roots dialog box appears, choose ane of the root nodes divers in the XML schema file.

   • For an XML data file, Excel will try to infer the XML schema from the XML information, and then creates an XML Map.

5. Click OK.

   The XML Map appears in the XML Source task pane.

Map XML elements

Yous map XML elements to single-mapped cells and repeating cells in XML tables and so you tin can create a relationship between the jail cell and the XML data chemical element in the XML schema.

1. Click Developer > Source.

   

   If y'all don't meet the Developer tab, encounter Bear witness the Developer tab.

2. In the XML Source task pane, select the elements y'all want to map.

   To select nonadjacent elements, click one element, and and so hold downwardly Ctrl and click each element you want to map.

3. To map the elements, do the following:

   1. Right-click the selected elements, and click Map element.

   2. In the Map XML elements dialog box, select a jail cell and click OK.

      Tip:You can also drag the selected elements to the worksheet location where you want them to appear.

      Each chemical element appears in bold blazon in the XML Source task pane to bespeak the element is mapped.

4. Determine how you desire handle labels and column headings:

   • When you elevate a nonrepeating XML element onto the worksheet to create a single-mapped cell, a smart tag with three commands is displayed, which yous can use to control the placement of the heading or label:

     My Data Already Has a Heading    Click this choice to ignore the XML element heading, because the prison cell already has a heading (to the left of the information or above the information).

     Place XML Heading to the Left    Click this option to utilize the XML element heading every bit the cell label (to the left of the data).

     Place XML Heading In a higher place    Click this option to use the XML element heading as the prison cell heading (higher up the data).

   • When y'all drag a repeating XML chemical element onto the worksheet to create repeating cells in an XML tabular array, the XML element names are automatically used equally column headings for the tabular array. All the same, you can change the cavalcade headings to any headings that you want by editing the column header cells.

     In the XML Source job pane, you can click Options to farther control XML table behavior:

     Automatically Merge Elements When Mapping    When this check box is selected, XML tables are automatically expanded when yous drag an element to a cell adjacent to the XML table.

     My Information Has Headings    When this check box is selected, existing data can exist used as cavalcade headings when you map repeating elements to your worksheet.

     Notes:

     • If all XML commands are dimmed, and yous can't map XML elements to any cells, the workbook might be shared. Click Review > Share Workbook to verify that and to remove information technology from shared utilize as needed.

       If you desire to map XML elements in a workbook you want to share, map the XML elements to the cells you want, import the XML data, remove all of the XML maps, and then share the workbook.

     • If you can't re-create an XML table that contains data to another workbook, the XML table might have an associated XML Map that defines the data structure. This XML Map is stored in the workbook, merely when you copy the XML tabular array to a new workbook, the XML Map isn't automatically included. Instead of copying the XML tabular array, Excel creates an Excel table that contains the aforementioned information. If you want the new table to exist an XML table, practice the following:

       1. Add together an XML Map to the new workbook by using the .xml or .xsd file you used to create the original XML Map. You should save these files if you desire to add XML Maps to other workbooks.

       2. Map the XML elements to the tabular array to arrive an XML table.

     • When y'all map a repeating XML chemical element to a merged jail cell, Excel unmerges the cell. This is expected behavior, because repeating elements are designed to work with unmerged cells only.

       You can map single, nonrepeating XML elements to a merged cell, but mapping a repeating XML chemical element (or an element that contains a repeating element) to a merged cell isn't allowed. The cell will be unmerged, and the element will be mapped to the jail cell where the pointer is located.

Tips:

• You can unmap XML elements you don't desire to use, or to forbid the contents of cells from being overwritten when you lot import XML data. For example, y'all could temporarily unmap an XML element from a single cell or repeating cells that have formulas you lot don't want to overwrite when you lot import an XML file. When the import is consummate, you can map the XML element to the formula cells again, so you tin can consign the results of the formulas to the XML data file.

• To unmap XML elements, correct-click their proper name in the XML Source task pane, and click Remove element.

Show the Developer tab

If you lot don't see the Programmer tab, exercise the post-obit to brandish it:

• In Excel 2010 and newer versions:

  1. Click File > Options.

  2. Click the Customize Ribbon category.

  3. Under Main Tabs, check the Developer box, and click OK.

• In Excel 2007:

  1. Click the Microsoft Office Push > Excel Options.

  2. Click the Popular category.

  3. Under Top options for working with Excel, cheque the Show Developer tab in the Ribbon box, and click OK.

See Besides

Delete XML map information from a workbook

Append or overwrite mapped XML data

Overview of XML in Excel

Import XML data

Export XML data

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Source: https://support.microsoft.com/en-us/office/map-xml-elements-to-cells-in-an-xml-map-ddb23edf-f5c5-4fbf-b736-b3bf977a0c53

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